Easy to Use

Simple easy to use interface. Our user interface is intuitive and easy to understand. It was designed for beginners and experts alike. The screen controls easily accommodate large hands and fingers.

Built for Speed

Aptora Mobile II has been finely tuned and optimized to respond very quickly – even with limited connectivity. There are numerous shortcuts available throughout the program. Virtually all features are accessible with three clicks or less.

Device Agnostic

That’s a fancy way of saying that you can use Aptora Mobile II on just about any web-connected browser device you wish. The software works with any browser device including Apple devices, Android devices, BlackBerry, Windows Phones, Linux devices, and more. iOS and Android apps are also available.

Enhanced and Extensive Searching and Filtering

We have included very robust searching and list filtering capability. Many lists include MS Excel like filtering. Most filters can be saved by the user. This will save your employees time looking up customers, searching for inventory, checking on warranty status, and more.

Address Link to Map

One click on an address and you will be viewing that address on a detailed map. Driving directions should be just a few clicks away. Aptora Mobile II uses your favorite mapping that is already part of your device.

Phone Numbers can be Clicked for Auto Dial

When a phone number is displayed, you simply touch that phone number to dial it.

Military Strength Encryption

Aptora Mobile II utilizes Secured Socket Layer technology to fight hackers and ensure your data is safe. SSL maintains a constantly encrypted secure link between the mobile device and the server.

Audit Trail

Just like Total Office Manager, we meticulously write details of user activity to a full and complete audit trail. You will always know what users have been doing, when, and from what device.

See Who’s Logged In

You will always know who is logged into the system and how many licenses you have available. You can log users out (by force) anytime you wish.

System Alerts

The main screen includes numerous alerts and messages indicating such things as overdue work orders, overdue appointments, reminders, phone messages, system updates, and more. Alerts will improve accountability and customer service.

Elaborate Set of Software Options, Preference and Settings

There are hundreds of preferences to help make usage easier and more customizable. You can control what features are available to each user. There are dozens of settings for displaying information, print preview, form behavior, label content, search results, input requirements, and more. This may seem overkill to some but not to us. We are fully aware of the extremely diverse way people manage their companies so we offer you important choices.

Extensive Security

User can be restricted from almost all aspects of the software. Sensitive information is carefully controlled.

Automatic Reminders and Thank You Messages

The app will send reminders on service calls and even send thank you emails after the work order is completed. You can embed links to satisfaction surveys and include pictures. We offer a complete “mail merge” type of interface allowing you to customize the message with variable fields.

Quick Add

Our Quick Add features allow you to very quickly add selected records from scratch or from existing records. You can Quick Add Customer:Jobs, Customer:Job Contact Logs, Work Orders, Invoices and Sales, Estimates, Purchase Orders, Time Sheet Entries, Sales Opportunities, Appointments, Phone Messages, and Reminders. This saves the office time because they don’t have to start these records for the people in the field.

Live Chat

Mobile users can participate in live mobile chats anytime they wish. You can set up rules and parameters. This system is better than plain texts messages. All conversations are logged so that they are part of the job’s permanent record. You can set up keywords and phrases that will trigger a notification to management. You can view chat history and analytics anytime you need to. Our chat system should help improve communication and reduce labor costs.

Monitor GPS and Geodata

Using our optional GPS Device Tracking system, you will be able to see complete GPS information right from your app. Compare that information with the audit trail and user input to get a clear picture of what is happening in the field. You can also create customized reports in Total Office Manager because this data is part of your accounting system.

Company Asset Tracking

Your managers can have access to a list of company assets. They will be able to drill down on any assets to view maintenance history, status, employee assignment, photos, documents, and more.