HVAC service technicians are arguably the most technically skilled of any service industry. A quality heating and air conditioning HVAC technician is also a good electrician, plumber, and basic carpenter. They can also weld, solder, and braze. The problem is that all of these skills do nothing to prepare you to own and properly manage a heating and air conditioning (HVAC) business. That’s where excellent HVAC business software is so helpful.
Total Office Manager is specifically designed to manage an HVAC service, installation, and sales business. In fact, this HVAC contractor software was designed by a lifelong heating and air conditioning contractor who fully understands the nuances of the industry. Total Office Manager is an HVAC contractor software built by contractors for contractors.
Total Office Manager was built on a rock solid foundation of enterprise level accounting and is your HVAC invoice software solution. Aptora carefully crafted all of the features that an HVAC business would need such as project management, certified payroll with direct deposit, dispatching, scheduling, service agreements, service history, multiple warehouse inventory, serialized inventory, customer equipment tracking, warranty, callback tracking, interdepartmental billing (your service department can bill your install department for a startup or redo), labor efficiency analysis, estimates, work in progress, AIA billing, change orders, CRM, sales lead management, automated sales commissions, flat-rate pay, and more – lot more. All of this is included in one HVAC business management software program!
Total Office Manager includes credit card processing and ACH, so collections are faster and easier than ever before. You can print the invoice and email a PDF copy. The technician may also print invoices in the field. If the service technician uses parts from their truck, you can print an Inventory Sales Activity Report by vehicle. The parts reordering process is automated.