Total Office Manager | Aptora Corporation

Service Management Software Made by Contractors for Contractors

Total Office Manager® is an award-winning complete service management software program that does it all. We offer both a hosted and on-premises version. With accounting, Certified Payroll for Contractors and HVAC Companies, job costing, CRM, scheduling, GPS tracking, integrated caller id, marketing, sales lead management, powerful Field Service Management App, dashboards, mapping, document management, and customized electronic forms, this is the COMPLETE package. We can even migrate your QuickBooks® financial transactions.

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Mobile II® - Mobile Management

Empower your technicians with Aptora’s award-winning field service management software. Mobile II connects your Smartphone or tablet to Total Office Manager® software.

Cloud or On Premise Available

Total Office Manager on-premise or on the cloud, your choice! Aptora is offering what could be the only enterprise level system that offers both options.

Live On-Line Training

The idea behind our training system is to help you gain a basic understanding of the software. With that knowledge, you will be able to go love and use Total Office Manager to run your business. As time goes on, you will begin to really master the software.

Enterprise Level Accounting

T.O.M. is the only field service software program that handles everything from accounting and payroll to dispatching, service agreements, job costing and more. One software program and one database stops double entry and improves your reporting capability.

Advanced Inventory System

Serialized, assembly, multi-location, auto reordering, warehouse assignment by employee, mobile alerts when items arrive, advanced flat rate pricing, and more.

Scheduling and Dispatching

Drag and drop efficiency coupled with ingenious time saving shortcuts will increase productivity. Schedule people and assets. Instant mobile updating without any synchronization delays.

Certified Multi-State Payroll

Detailed payroll and performance-based pay that flows seamlessly into job costing. You can pay hourly, salaried, complicated sales commissions, and even flat rate pay (flat rate book time). Our payroll is 100% geared towards the service, replacement, and construction industry.

Complete Customer History

Seriously fast drill down of ALL facts, figures, and notes. You will know everything in seconds from one screen.

Sales Lead Tracking

Manage sales opportunities from start to finish. Get mobile alerts. Techs can enter leads for salespeople or pursue the leads themselves.

Complete Vender Management & Purchase Orders

We are confident that Total Office Manager is the most powerful and thoroughly tested contracting business software program of its kind. What’s more, our bookkeeping experts are available to completely demonstrate how each and every one of these features work.

Work Orders & Banking and Credit Card Management

Total Office Manager includes a powerful and easy to use Bank and Credit Card Reconciliation system that matches financial transactions with actual bank activity.

Data Migration Services

After purchasing new software, the last thing you should be worrying about is how to get information carried over from your old system. Doing a migration with Aptora minimizes the frustration in switching software and going live.

Software Integrations

Total Office Manager integrates with many third-party software programs. See the full list.

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End User License Agreement

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Real Success Stories

Thousands of happy customers

Jonathan was extremely helpful in this entire purchasing process. He has been patient and worked with me for a very long time. He answers your questions and works with you to get results. He doesn’t tell you what you want to hear, he tells you like it is! I have reviewed a lot software and its not easy to switch when you have a database of 20,000 plus customer to deal with. They have been around a long time and only seem to improve what they do daily. TOM is my choice and Jonathon is the go-to guy. Thanks.

Aptora is really a lifesaver, this software is so useful and so customizable that every contractor can use it. The staff and support techs are fantastic. If you see any negative reviews for this company it is because the people who posted them never took the time to learn how to use the software properly!!!

HIGHLY RECOMMEND!! This Flat Rate Plus software helped me turn my electrical business into a PROFITABLE service business. I have used the product for 8 years, and I love how every piece of it fits together to create the perfect system for a service business. The software, as well as books and training videos have allowed my technicians to become the leading service providers in our area. It was built for HVAC, but I use the version created for electricians and my whole team loves it. WELL WORTH THE INVESTMENT!!!

Stephanie Barney

Lightspeed Electrical Services