WOs can span one or more days. It is easy to create a work order for several people that lasts one months or even years.
Work orders can be set up to automatically recreate themselves saving you time and improving accuracy.
Work orders include a list of required items. This list is included on all printed or mobile work orders. Save needless multiple trips to part suppliers and warehouses.
Your work orders can include various tools and equipment that is needed for the job. This helps you avoid double booking and reduce labor costs looking for tools.
You can set certain fields to be required upon creation or editing. This will help assure valuable information is collected the first time.
Each of your employees can have “skills” associated with them. When scheduling employees, their skills will be compared to the work order type.
Create a list of time slots (like 1:00 PM to 3:00 PM) and assign work orders to them. Easily sort your schedule board and other lists by time slots. Time slots are a convenience for your clients and a better way for your company to commit to specific times.
Work orders are converted to invoices with two mouse clicks. All information is copied. No double entry reduces labor expenses and helps make sure that everything gets charged to the customer.
Maintain a list of company credit cards. Enter credit card charges and credits. Photograph and track credit card expenses from the field using our mobile app.
Like our Bank Reconciliation system, credit card statements can be precisely matched with the credit card transactions recorded in the software. Discrepancies can be quickly detected and worked out.
Credit card data is encrypted and the numbers are not viewable by users of the software. They can only see the last four characters and expiration date.
We offer full support for the Positive Pay standard which helps reduce fraud and theft. This standard is a requirement of some banks.
You can easily move money from one account to another. This process is faster and more transparent than an adjusting journal entry.
Our easy to use bank deposit system allows you to quickly get your bank deposits ready. You can group deposits or list each item separately. Save time by printing deposit slips or summary reports right from the software.
Total Office Manager includes a powerful and easy to use Bank and Credit Card Reconciliation system that matches financial transactions with actual bank activity. This can be done on a daily or monthly basis. A properly performed monthly bank reconciliation will help prevent fraud, theft, embezzlement, and help ensure your books are accurate.
Our Account Register makes is easy to review banking activity. You can search, sort, and drill down on all transactions.
The software is self-balancing but many hardcore accounting types will enjoy our Trial Balance form and report.
Thousands of happy customers
I just received tech support from Robin in upgrading the SQL from 2008 to 2012 for preparation to the next version of Total Office Manager for one of their customers. She was very knowledgeable, helpful and friendly. Management needs to double her pay and give her more vacation days. O.K., that is probably unreasonable; maybe at least a free dinner at a local restaurant? C’mon guys! She deserves it! 🙂
Great people who are hard working and take the time to care about their customers. We have used Aptora for years to run our business with their Total Office Manager suite.
We have used Aptora for 13 years. Both Total Office Manager and Aptora Mobil. It has been a great software choice for us. The software has been growing right along with our company needs. We didn’t get a change to use the new schedule board, but it looked amazing. All the staff have been extremely helpful through the years. We recently sold our business, Duron Smith A/C & Heat, Inc. in Cocoa, Florida and the staff at Aptora was great helping us through the transition. A great big thank you to all the staff at Aptora and a big shout out to Mary, for her kindness, courteous, professional and precise direction.
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